From the Health Room

Dear Parents,

Your health room is staffed by Frederick County Health Department employees. The School Health Nursing Team consists of the Registered Nurse, Colleen Cook, and a Health Room Technician, Caitlin Bell. The RN is assigned to more than one school, so your child will most likely be seen by the HRT who is assigned to the school. We work in cooperation with FCPS.  The FCPS Health Services Specialist is Jenifer Waters.   More information and forms can be found at the FCHD School Health Services website, the FCPS Health Services website, and the FCPS forms website

The Health Room hours are:  8:30 a.m. - 4:00 p.m. and the Health Room phone number is 240-578-0504.

Our goal is to keep students in school.  All student visits to the Health Room are evaluated with the student returning to class, if possible. 

Students are not allowed to carry medications (exceptions may be an inhaler or epinephrine auto-injector preapproved by the health care provider, the parent/guardian and the registered nurse).  The Health Room must have the appropriate order form signed by the health care provider for students to have medications at school.  No student is allowed to transport medications to and from school (FCPS Regulation 400-23) unless approved by the RN. 

Please feel free to call if you have any questions or concerns you wish to discuss.  We’re looking forward to a happy and HEALTHY school year!


Colleen Cook RN


Listed below are a few guidelines to help ensure a healthy and positive experience for your child while he/she is in school:

When should I keep my child home?
Based on information obtained from the Centers for Disease Control (CDC), your child should stay home from school if he/she has one or more of the following symptoms:

  • Temperature of more than 100
  • Vomiting
  • Diarrhea
  • Undiagnosed rash or skin infection

Please keep your child home from school for 24 hours after the last episode of vomiting, fever, and/or diarrhea. If these symptoms persist for more than 24 hours, you should contact your child’s health care provider.

What if my child is sick or injured at school? 
The Health Room Staff will evaluate all injuries and symptoms of illnesses. First aid will be provided as necessary and parents/guardians will be notified as appropriate. Documentation of the health room visit will be sent home with the student.

To help ensure a healthy experience at school and help prevent illness:

  • Notify the Health Room Staff when your child has an infectious disease such as strep throat, pneumonia, flu, conjunctivitis, rash, etc.  We can be reached at 240-578-0504.
  • Make sure your child gets enough rest. Studies have found that most school age children require 8 – 12 hours of sleep.
  • If your child does not eat breakfast at school, please make sure they eat a good healthy breakfast before they leave home. Food is very important for brain activity.
  • Make sure your child washes their hands at appropriate times (i.e. before meals, after restroom use, after playing, after sneezing/coughing in their hands, when visibly dirty, etc.) to cut down on the spreading of germs.
  • Please call the health room with any questions.  We can be reached at 240-578-0504.

What health information do I need to provide to my child’s school?
Physical Examination Form: All students entering Maryland schools are required to have a physical examination completed by their health care provider (HCP) within nine months prior to entering the public school system or within six months after entering the system. Your HCP will also have a form.

Immunization Certification Form: You are required to provide documentation of your child’s immunizations before attending the first day of school. Your child will not be able to attend school until proof of all mandatory immunizations is made available.  Your HCP will also have a form.

Health Information Cards: These cards are distributed at the beginning of each school year. Please complete, sign, date, and return them as soon as possible. This information is very important to the health room staff in the event your child becomes ill or is injured while at school. Notify the Health Room Staff with any changes as they occur i.e. phone numbers, emergency contact, and health concerns.  

What if my child needs to take medicine at school? 
ALL medications to be taken at school, whether prescription or nonprescription (over-the-counter), must have a Medication Authorization form completed by the child’s HCP and parent. These forms are available from the Health Room Staff and the FCPS website. This form along with the medication, in a properly labeled bottle or original unopened package, must be given directly to the Health Room Staff by the parent/guardian. Students are not permitted to carry medications to and from school except emergency medication approved by the RN and HCP. Parent/Guardians will be notified at the end of the school year as to how to handle any unused medications in the Health Room.


Medication Policy
During the school year it may be necessary for your child to take prescription or nonprescription medications during the school day.  These medications may need to be given daily or on an as needed basis.  In order for this to happen you are required to follow the FCPS Medication Administration Policy FCPS Regulation 400-23.  

If medication is needed at school, you must have a Medication Authorization Form for Prescription and Nonprescription Medication completed.

  • This form would need to be completed and signed by both parent and physician.
  • The medication needs to be in the original container and/or properly labeled prescription bottle.
  • The medication label must match the physician’s order form and be current.
  • An adult must transport any medications to and from school.
  • Students cannot transport nor self-administer medications, prescription or over the counter.
  • Antibiotic administration is discouraged as physicians can accommodate proper dosing times around the school day.
  • The first full day’s dosage of ANY new medication must be given at home.
  • If your child requires an AUTO-INJECTOR at school there is a separate form that is required.

All of the appropriate forms can be obtained from the health room.  For further questions, you may contact the health room at 240-578-0504.


Hearing and Vision Screening
All students new to the Maryland Public School System or students in Pre-K, Kindergarten (if not previously screened), 1st grade, and 8th grade will receive vision and hearing screenings.  Maryland State Law mandates this screening. Any parent that does not want their child tested must put this in writing to the health room. 

Please make sure if your child wears glasses that they have their glasses with them on screening days.  If you have any questions please contact the health room at 240-578-0504.